Board of Commissioners Letterhead

HAYWOOD COUNTY BOARD OF COMMISSIONERS

AGENDA FOR
SEPTEMBER 21, 2020

The Board will meet in the HISTORIC COURTROOM

of the COUNTY HISTORIC COURTHOUSE at 215 N. Main Street, Waynesville, NC

beginning at 5:30 pm.

Citizens are encouraged to view the Board of Commissioners meetings online.  Regular meetings are streamed live on the county website at www.haywoodcountync.gov, scroll to the bottom of the home page and click on the YouTube icon located at the bottom left side corner YouTube.  Public comments can be submitted to the Clerk to the Board via email to: tracy.wells@haywoodcountync.gov no later than 5:00 p.m. on the Sunday before each regularly scheduled Monday meeting.



I.

Call to Order - Chairman L. Kevin Ensley

II.

Pledge of Allegiance

Invocation - BOCC Chaplain - Pastor Josh Frazier
III.

Call for Public Hearing/Public Hearing

1.

Call for Public Hearing to be held on October 19, 2020 at 5:30 p.m. in the Historic Courtroom of the County Historic Courthouse located at 215 N. Main Street, Waynesville, NC for consideration of a Wireless Telecommunication Facility application pursuant to Haywood County Code of Ordinance Chapter 115: Wireless Telecommunications Facilities - Operations Director Kris Boyd

2.

Public Hearing for the submittal of Grant Application(s) to the NC Department of Commerce for NC Community Development Block Grants (CDBG) - Program Administrator David Francis

IV.

Public Comment Session

Citizens must sign up for public comment prior to 5:20 p.m. and are limited to three (3) minutes.  Audience members may not address the Board at any time during deliberations unless recognized by the Chairman.
V.

Constituent Concerns

VI.

Administrative/Agency Reports/Presentations

1.

Report of the year-end Occupancy Tax numbers for the Haywood County Tourism Development Authority - TDA Executive Director Lynn Collins

2.

Library Re-opening Update - Library Director Kathy Vossler

VII.

Discussion/Adjustment to Agenda

VIII.

Consent Agenda

1.

Request approval of September 8, 2020 regular meeting minutes

2.

Request approval of August 2020 Refunds, Releases, Amendments and Discoveries

3.

Request approval of August 2020 Tax Collections Update and Refunds

4.

Request approval of Kronos Timekeeping system upgrade quote in the amount of $97,305 to be paid from FY 2020-2021 budgeted funds and approval for County Manager to sign said quote

Documents:
  1. attach-5-kronos.pdf
5.

Request approval of Microsoft Volume License Enterprise agreement renewal (3-year term) quote from SHI International Corp. in the amount of $178,310 (per year) to be paid from FY 2020-2021 budgeted funds and approval for County Manager to sign said quote

6.

Request approval of Data Center Upgrade quote from SHI International Corp. in the amount of $270,544 to be paid from FY 2020-2021 budgeted funds and approval for County Manager to sign said quote

7.

Request approval of a wireless PA voice paging system quote from Visiplex, Inc. for the Smoky Mountain Event Center in the amount of $7,600 and to appropriate budget to FY 2021 from revenue not spent in FY 2020 for the Smoky Mountain Event Center

8.

Request approval of budget amendments for FY 2020-2021:

a.

General Fund - Public Safety - Sheriff's Office - $7,846 - to appropriate donations received, and expected to be received this year to cover the cost of safety vests and other safety wearing apparel for the deputies

b.

General Fund - Public Safety - Emergency Pandemic Efforts - $1,209,445 - to appropriate the second CARES Act funding to cover the cost(s) expected to be incurred through December 31st that will not be reimbursed from FEMA and are due to the COVID-19 pandemic

IX.

Regular Agenda

1.

Request approval of contract between Haywood County and the Town of Clyde for law enforcement services provided by the Haywood County Sheriff's Office and to accept and appropriate funds from the Town of Clyde in the amount of $278,040 for the 1st year cost(s) related to said coverage - Chief Deputy Jeff Haynes

2.

Request approval of Haywood County Citizen Participation Plan as required by the Community Development Block Grant (CDBG) program - Program Administrator David Francis

3.

Request approval of Resolution to Dissolve the Haywood Health Authority (formerly known as the Haywood Regional Medical Center Hospital Authority) - County Attorney Frank Queen

4.

Request approval of budget amendment: Finance Director Julie Davis

General Fund - Public Safety - Detention - $3,922 - to appropriate an amount from fund balance to cover the amount of the equipment that was added to a detention vehicle, but was not received until after June 30, 2020
X.

Appointments - County Manager Bryant Morehead

Request approval of the following appointments to the Haywood County Tourism Development Authority (TDA) 1% Zip Code Subcommittees to fulfill remaining terms of vacated positions:
  • 28721 Clyde - Lisa Monteith
  • 28745 Lake Junaluska - Mike Huber
  • 28751 Maggie Valley - Lyndon Lowe
  • 28785/86 Waynesville - Colleen Davis

 


XI.

Closed Session

None



XII.

Adjournment